1. Collect, verify, and complete the statutory hiring pack of every
assigned new hire per the Company's documented onboarding requirements, and
certify each file complete before statutory handoff.
2. Follow up missing or defective documents with the outsourced
employee until the file is complete; verify validity dates and the consistency
of names and data across all documents.
3. Complete and verify the employer obligations of the labor office
work slip for every assigned new hire per the documented procedure, and hand
the completed slip to the Governmental Relations Officer within the internal
deadline that safeguards the statutory one-month return window.
4. Prepare Form 111 of the Health Insurance Authority and complete
the initial medical-examination procedures per the documented process, through
to filing of the examination result that completes the employee's statutory
health-insurance enrollment.
5. Assemble and hand to the Governmental Relations Officer
complete, verified document sets supporting social insurance registration (Form
1), deregistration (Form 6), and the annual wage declaration (Form 2).
Personnel
Files and Registers
6. Open and maintain the personnel file — physical and digital — of
every assigned outsourced employee, keeping each file complete, current, and
audit- and inspection-ready throughout the employment relationship.
7. Archive executed contracts, forms, and correspondence according
to the Company's filing conventions; retrieve files on demand for audits and
inspections.
8. Maintain the department's registers and trackers for the
assigned caseload per the documented register set, and raise alerts ahead of
every due date.
Lifecycle and
Payroll Support — for the assigned caseload
9. Prepare employment contract packs for signature and track signed
returns to the file.
10. Record and update personnel data; support attendance and leave
record-keeping for assigned outsourced employees.
11. Prepare, from the records maintained, the personnel-data inputs
feeding the monthly draft-payroll preparation of the supported accounts, for
use by the responsible account owners and the HR Coordinator; this position
does not operate the designated payroll calculation tool. The Accounting
Department audits and finalizes every payroll.
12. Prepare document sets and official letters for dispatch —
including statutory notification letters dispatched by the Governmental
Relations Officer through Egypt Post — and handle copying, scanning, stamping,
and signature routing.
13. Support the administration of the Company's contracted private
medical insurance program: prepare addition and deletion requests and support
insurance-card distribution logistics, as directed.
14. Respond to routine document requests from outsourced employees;
escalate any matter beyond scope to the responsible account owner.
Requirements
Education: Bachelor's degree or equivalent.
Experience: Zero to two years in HR or personnel administration;
fresh graduates are eligible.
Knowledge and skills: Exceptional organization and documentary
accuracy; working command of office productivity and spreadsheet applications;
full discretion in handling personal data.