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Key Responsibilities:
• Coordinate meetings, appointments, and calendars for management or teams
• Assist in planning and tracking project milestones and deliverables
• Communicate with clients, vendors, or other departments to relay information and follow up on tasks
• Prepare reports, presentations, and other documentation as needed
• Maintain organized records, logs, and databases
• Monitor task progress and help ensure deadlines are met
• Support procurement, logistics, or production coordination (if applicable to the department)
• Handle general office duties such as filing, data entry, and supply ordering
Qualifications:
• Bachelor’s degree or diploma in business administration, communications, or a relevant field
• Minimum 1–3 years of experience in an administrative, project coordination, or assistant role
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong organizational and problem-solving skills
• Excellent written and verbal communication
• Ability to manage multiple tasks and priorities efficiently
- Develop and maintain project schedules using industry-standard software (e.g., Primavera P6, Microsoft Project).
- Collaborate with project managers and engineering teams to identify project requirements and constraints.
- Analyze project schedules to identify critical paths, resource constraints, and potential schedule conflicts.
- Provide regular updates on project progress and highlight any deviations from the planned schedule.
- Identify risks and propose mitigation strategies to minimize project delays.
- Communicate schedule-related information effectively to stakeholders at all levels.
- Participate in project meetings to provide insights into schedule performance and recommend adjustments as needed.
- Bachelor's degree in Engineering or related field.
- Proven experience in planning and scheduling engineering projects.
- Proficiency in scheduling software such as Primavera P6, Microsoft Project, or similar tools.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to work effectively in a collaborative team environment.
- Attention to detail and ability to prioritize tasks effectively.