Tendering /Purchasing - Daco

▪ Monitors the tender submission process for formatting, completeness, consistency, and compliance. ▪ Assists in the management of data related to the tendering process and prepares tenders and standardized tender templates and documentation. ▪ Prepares initial tender documentation and coordinate obtaining the required approvals and maintains a list of qualified vendors, especially as related to planned tenders. ▪ Compilation of various input to create a more complete tender proposal, monitoring deadlines, coordinate the technical and commercial evaluation and contract negotiation. ▪ Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status. ▪ Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc. ▪ Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc. ▪ Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions. ▪ Maintains tender files and arranges their archiving upon Tender completion. ▪ Prepares Tenders status reports and expected timelines on a regular basis and when requested. ▪ Prepares correspondences to internal departments, bidders and contractors. ▪ Follow through successful acquisitions to completion ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third party contracts. ▪ Stays abreast of and communicates any changes in contractual requirements. ▪ Ensures tenders are accurately and timeously articulated and prepares return documentation to Supplier. ▪ Re-orders as necessary to maintain optimum supply levels. ▪ Tracks the status of all tenders and acknowledgement of tenders by Suppliers and customers to be informed. ▪ Undertakes filing as required to maintain accurate and accessible records. ▪ Arranges and attend meetings as instructed. Take meeting notes/minutes if necessary. ▪ Prepares and communicates shortage and backlog monthly and quarterly reports, and provides visibility of other potential interruptions to customers and for executive management meetings. ▪ Builds and maintains positive working relationships with co-workers, other agency employees and the public using principles of good customer service. ▪ Employee may be assigned other duties, in addition to, or in lieu of those described above, according to the needs of the location or Company. ▪ Complies with all “The company” procedures applicable to the job function. ▪ Responsible for the implementation, development and maintenance of the applicable “The company” Management Systems as defined in the “The company” System documents. Requirements 3 Years related tenders experience in a related field. ▪ Experience in Tender processes - RFI's, RFQ's and RFP's. ▪ Strong knowledge of local business practices and legal processes. 4. Professional Qualifications / Certifications CIPP or CIPM or any in related field. 5. Academic Qualifications ▪ Diploma or above degree required. 6. Additional Requirements ▪ Excellent English Verbal and written is essential. ▪ Arabic desirable. ▪ Comprehensive knowledge of all applicable authorities. ▪ Valid Saudi driving licence. ▪ Working knowledge of industries division rules and regulations. ▪ Technical writing skills. ▪ Ability to maintain organised project tracking system. ▪ Comprehensive knowledge of personal computers and software packages, including specific knowledge of HTE, MS Word, Excel, PowerPoint, Access and procurement card software. ▪ Ability to establish & maintain effective working relationships with co-workers, supervisors and managers. ▪ Ability to interact effectively with suppliers and to operate tools and equipment.