Office Manager / Personal assist

· Managing the day-to-day operations of the office · Provides clerical and administrative assistance to the CGM. · Processes all correspondences translations needed for the CGM (Arabic/English/Arabic) · Organizing and maintaining files and records · Plans, schedules and possibly attends meetings and taking minutes · Executes a broad variety of administrative tasks for the CGM including managing active calendar of appointments, composing I preparing that is sometimes confidential · As the initial point of contact for CGM, exhibit a professional and friendly conduct that reflects the office of the CGM · Greets visitors to the office in a friendly and professional manner · Provides clear and direct communication between the CGM's office and internal departments · Plans, coordinates and ensures the CGM's schedule is followed and respected. · Screens incoming calls to the CGM, determining whether or not it requires the attention of the CGM · Opens, sorts, files and distributes incoming correspondence · Researches, prioritizes and follows up on incoming issues and concerns addressed to the CGM, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response · Keeps the CGM well informed of upcoming commitments and responsibilities. · Completes aspects of deliverables including drafting letters, personal correspondence, and other tasks. · Prepares memos, letters and other documents using word processing. · Secures documents by scanning all Company's original documents. · Performs general office duties, such as ordering supplies. · Communicates on behalf of the CGM if requested internally and externally. · Works closely and effectively with the CGM to keep him well informed of upcoming commitments and Responsibilities, following up appropriately · Assists in coordinating the senior management team meetings · Organize and facilitate staff meetings · Checks the emails faxes on a daily basis and responds to emails in a courteous manner. · Creates correspondence for the CGM for signatures · Written correspondence is timely, concise and with the CGM guidelines · Scanning all documents relevant to the work. · Appointments are scheduled at suitable times for attendees · Minutes are taken accurately & concisely and captures the critical details · Duties are carried out in line with responsibility and competence · Transfers call not requiring the attention of the CGM to the concerned department · Shows proficiency in utilising computer systems and a willingness for continual improvement · Forwards comments / emails / faxes to appropriate individual if necessary · Complies with the Company's policy Requirements · Female · Age (23-26) · 2 to 5 Years of experience. · Outstanding command of English language. Professional appearance