The selected candidate will be in charge of ensuring the necessary support to the Project Manager
(National) of the Programme in administrative and accounting tasks for the correct management and
administrative, economic and financial monitoring of the Programme. The Financial and
Administrative Officer (National) will have to have a good theoretical and practical competence in the
activities administrative-accounting management/control/supervision of initiatives relating to the
sector of development cooperation. He/she will report to the Project Manager (National) of the
Programme, and will act under the supervision of the Head of the AICS Office.
> He/she will be directly responsible of:
* Assist and support the Project coordinator to ensure the financial management of the EU funding flows and carry out the following tasks:
registration of inbound and outbound flows, the accounting and payment of expenditure, financial monitoring of expenditure trends and reporting, currency movements, balance sheets and contract registration, in the dedicated accounting systems) and elaborates related reports.
* Initiate expenditure execution operations with regards to contracts.
* Support in the financial monitoring of grants and verifies the financial statements.
* Contribute to the expenditure reports and prepares the requests for payment.
* Entry of financial data in AICS e-accounting system.
* Assist in budget control, verification and reporting.
- Assisting in verifying in the process of implementation of European procedures and their harmonization with local regulations.
* Support in providing all documents and necessary information during the auditing period.
* Draft Administrative orders for commencement of Tasks whenever applicable.
* Revise all invoices and financial reports related to the implementation of the activities of the Project and prepare the necessary documents for payment.
* Prepare the monthly payments of the Project including employees and other expenses, submitting the cashbook and supporting documents to update SIGOV.
* Support in the preparation of the ToRs and forms for launching of vacancy announcements and
evaluation of received applications.
* Liaise with AICS Administrative team ensuring compliance with the newly introduced
guidelines and regulations on transparency matters, and the proper application of procurement
practices.
* Participate and assist during the evaluation process of tenders.
* Be the Financial and Administrative Focal Point for the project: "Promotion of the rights and
social inclusion of persons with disabilities in Egypt", also benefiting the NCPD.
* Maintain accurate e-financial records and supporting documents for AICS and the EU project.
* Develop and maintain effective office administrative systems.
* Support logistics for program activities.
* Perform other duties as required per the Office needs.
3. Essential Requirements
3.1 Education background
Bachelor's University degree in Accounting Finance, Business Administration, Procurement or similar
field of studies. Other degrees may be accepted ifsupported by qualified professional experience in
the sector of intervention.
3.2 Language skills
a. Arabic native speaker.
b. Very good command of English, both written and spoken (C1 European Level)
Requirements
Experiences and competences
- Minimum of 5 years of relevant professional experience in administrative/financial/procurement in the field of the development sector.
- Experience in procurement, budgeting, planning and reporting on international funded projects of at least 5 years.
- Proficient in using computer programs including Microsoft Office, excel, spreadsheet, email (outlook) and teams.
4. Preferred requirements
Will be additionally considered the following preferred requirements:
- Higher degrees and qualifications in his/her educational studies.
- Previous experience managing EU-funded projects, grant and tender processes, and knowledge of
rules, regulations and procedures in use by the EU (e.g. reporting obligations; PRAG)
- Previous experience in supporting programme's visibility.
- Teamwork and team building attitude, strategic and effective communication skills.