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Tawzef

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Executive Secretary

Full time | TAWZEF FOR RECRUITMNT & HR CONSULTANCY | Egypt


Job Description

• Maintenance of protocol procedures;
• Preparation of high quality briefing materials for supervisor for appointments, meetings, missions;
• Preparation of informal translations;
• Management of Regional Hub staff missions and meeting schedule;
• Maintenance of rosters of high-level partners, telephone lists;
• Use of automated office management systems for effective functioning of the management office.
• Review, prioritize and promptly route correspondence to and from the management office. Take proactive follow-up action and keep management and internal/external clients and stakeholders
• informed of status; Respond and/or direct queries to the appropriate office or staff member for timely action and/or response;
• Type and/or design presentation materials and other documents for management ́s meetings and events;
• Maintain and organize up to date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials;
• Follow up on deadlines, commitments made and actions taken.
• Coordinate the collection, verification, organization and/or
• submission of reports to and other briefing materials for management.
• Coordination of the information flow in the office, follow up on circulation files;
• Screening of all incoming calls and correspondence;
• Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.
• Sound contributions to knowledge networks and communities of practice;
• Organization of trainings to IsDB on coordination, administration and protocol issues.

Requirements

- University Degree in Business Administration, commerce or equivalent
- 4 Years of progressive experience in administration field
- Very good command of written and spoken English
- Very good command of Microsoft Office Applications

Job Information

Job Opening Status

In-progress


Industry

Banking


City

Cairo


Work Experience

4-5 years


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