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Administrative Assistant


Job Description

Support implementation of operational strategies:
• Support full compliance of administrative activities with IsDB rules,
regulations, policies and strategies;
• Provision of inputs to the Regional Hub administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Provision of inputs to the preparation and implementation of administrative team results oriented work plans;
• Support implementation of HR services with full compliance with HR rules, regulations, policies and strategies;
• Assist in HR services such as vacancy announcement, compilations of matrixes, organizing interview panels etc;
• Maintain staffing lists and reports as required;
• Perform the duties of Leave Monitor.
• Provision of administrative and logistical support:
• Organization of shipments, customs clearance arrangements, preparation of documents for IsDB shipments (received/sent);
• Organization of transportation requests for office staff.
• Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals,
• their preliminary evaluation. Preparation of POs;
• Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents;
• Administrative support to conferences, workshops, retreats;
• Collection of information for DSA, travel agencies and other administrative surveys, support to organization of common services;
• Maintenance of the filing system ensuring safekeeping of confidential materials;
• Assistance in the preparation of budget, provision of information for audit.
• Support to office maintenance and assets management
• Maintenance of records on assets management and preparation of required reports;
• Provision of support to maintenance of premises and common services;
• Maintenance of files and records relevant to office premises and related maintenance;
• Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.


• University Degree in Business Administration, commerce or equivalent
• 5 Years of progressive experience in administration field
• Very good command of written and spoken English
• Very good command of Microsoft Office Applications

Job Information

Job Opening Status






Work Experience

5 years

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